Privacy and Data Protection Policy for CAP Miami Users
INTRODUCTION
Welcome to the CAP Miami website. This website is owned and managed by CAP Miami.
This Privacy Notice describes how CAP Miami collects, uses, discloses, transfers, stores, retains or otherwise processes your information, whether provided through the website or acquired directly by any other means, and will be treated in accordance with the Law.
By continuing to browse and use this website, you agree to the terms and conditions of use, which govern the relationship between CAP Miami and you.
INTERPRETATION
Whenever the terms “we,” “our,” or “us” are used in this Policy, they refer to your relationship and to an obligation or right of CAP Miami.
“Data Controller” is the entity that determines the purpose and the manner in which personal data is collected and processed.
“Data Processor” refers to the entity that processes personal data on behalf of the Data Controller, and includes external service providers that handle personal data on behalf of the Data Controller.
“Law” means all data protection laws and regulations applicable to the processing of personal data of one of the parties.
“Personal Data” is any information about a living individual that allows them to be identified—such as a name, email address, or photograph—whether that information can identify them on its own or in combination with other data.
DATA PROTECTION AND CONFIDENTIALITY LAW
This policy explains how we comply with the law regarding privacy and confidentiality.
CAP Miami is committed to:
a. manage the content of this website, in particular, event registration and online donations;
b. to process all Personal Data relating to individuals, acquired through the website, for any purpose, including, without limitation:
i. make a donation;
ii. register for any event;
iii. to acquire goods or services through this website, in accordance with this Policy and the Law;
c. to keep such information confidential and only provide it to third parties who assist us, provide goods or services requested by such individuals, or with their prior consent.
d. We will comply with the Data Protection Principles detailed in the Law.
e. Your information will be:
f. processed in a lawful, fair, and transparent manner;
g. collected for specified, explicit, and legitimate purposes and not subsequently processed in a manner incompatible with those purposes;
h. adequate, relevant, and limited to what is necessary in relation to the purposes for which it is processed;
i. accurate and, where necessary, kept up to date;
j. kept in a form that permits identification of the data subjects for no longer than is necessary for the purposes for which the personal data are processed;
k. tratada de manera que garantice una seguridad adecuada de los datos personales, incluida la protección contra el tratamiento no autorizado o ilícito y contra la pérdida, destrucción o daño accidentales utilizando medidas técnicas u organizativas apropiadas.
CONTROLLERS AND PROCESSORS
Although CAP Miami is a single organization, it operates internally and may need to share personal data so that each area can carry out its responsibilities, support the community, and provide the products and services you request.
If you provide personal data directly to CAP Miami, or to its staff or volunteers, CAP Miami acts as the Data Controller responsible for fulfilling its legal obligations under the Law. Where consented to or permitted, this personal data is shared internally, and CAP Miami may process such data on your behalf or use it for its own purposes.
SCOPE OF THE POLICY
CAP Miami takes your privacy very seriously, and this Policy has been adopted in recognition of individuals' right to keep their personal information private.
By providing Personal Data, including through the use of this website, you agree to allow us to communicate with you—via postal mail, email, telephone, or SMS text message—in connection with our charitable purposes:
a. for our legitimate interests, in accordance with applicable law or
b. on the basis of the consents you have provided.
Modifying Your Preferences
If at any point you wish to change your preferences and:
do not wish to receive further communications from CAP Miami; or
If you wish to change the way you receive any communication, please follow the procedure described in the “Your Rights” section below.
If you do not agree with any part of this policy, please do not provide us with Personal Data and do not use the website.
HOW PERSONAL INFORMATION IS COLLECTED
Personal Data is collected whenever you are in contact with us—for example, when you:
a. visit the website (see the Cookie Policy); b. make a donation to CAP Miami; c. register for a CAP Miami conference or event; d. apply for a job or volunteer at CAP Miami; e. provide your contact details, online, in writing or verbally, to CAP Miami staff or volunteers; f. purchase goods or services from CAP Miami, through the website, or directly, and when you provide credit or debit card details; g. participate in other CAP Miami activities, for example, Groups; h. contact us by means such as email, text message, letter, telephone; i. have face-to-face meetings with staff and volunteers; j. access social media platforms such as Facebook, YouTube, WhatsApp, Twitter, Instagram; k. register online with data collection systems and grant CAP Miami permission to access your personal data and give your consent to be contacted by CAP Miami.
TYPES OF INFORMATION COLLECTED
Personal Information
The types of personal information we collect include:
• personal details such as your title, name, and date of birth;
• contact details such as postal address, zip code, email, mobile, and telephone numbers;
• when relevant to our mission, demographic information such as marital status, nationality, education, employment/qualifications, and family details;
• financial information such as donation history and your bank details;
• whether you are a taxpayer in the location where CAP Miami is registered;
• spouse and family details when you volunteer jointly, register for events, and/or register your children for any reason at CAP Miami;
• non-financial information such as passports, driver's licenses, and financial information such as salary records, tax codes, and expense claims;
• employee and volunteer data such as qualifications, languages, and experience;
• records of your contact with us;
• photographs provided by you or taken at CAP Miami services or events;
• website visits to enable CAP Miami to improve its effectiveness and better promote services and events.
Sensitive Personal Information/Special Category
We may collect and store sensitive personal information (Special Category Information) such as:
• health information provided during pastoral or counseling meetings;
• health information to assist attendance at CAP Miami services and events;
• religious information (attendance at CAP Miami events/activities, personal faith decisions, baptism);
• religious affiliation, permitted when you and/or your family attend, register for events and conferences at CAP Miami;
• prayer requests;
• or other information that falls within the definition of “special categories of data” under applicable Law.
HOW WE USE YOUR INFORMATION
We collect information about you for various purposes based on different reasons. For example, some information is disclosed for the purpose of registering for activities or events; in other cases, laws and regulations require us to collect and process information about you; and at other times, we determine that collecting and processing such information is in our legitimate interest.
Your personal information will be handled in accordance with the law. It is never sold or given away. It is only shared with others when you have provided your consent, or when it is permitted or required by contract or law.
We will not use your personal information for any other purpose without first seeking your consent, unless authorized or required by law.
In general, the uses of your personal information based on our legitimate business interests and your consent may include:
• keep you informed about CAP Miami services, activities, events, resources, and conferences; • promote the interests of CAP Miami, its Christian mission, and its charitable objects; • manage employees and volunteers; • fundraise and process donations and related statutory rights and obligations; • establish and maintain your involvement with us, the events you have attended, what areas and activities of CAP Miami you have supported, record and acknowledge any donation, to provide the products or services you have requested; • respond to an inquiry or request for further information or complaint about us, our services, activities, and events; • register you for events, conferences, and provide the requested services; • carry out analysis and market research and improve our website and communications, for example, by matching anonymized user data with social media sites such as Facebook to better understand people's interests; • help CAP Miami provide more valuable services and products to those involved in the CAP Miami community; • improve our ability to assist CAP Miami attendees and the wider community; • assist CAP Miami with management and administrative purposes, such as accounting, credit/debit card payments, anti-fraud measures, maintenance, and development.
Legal Basis for the Use of Your Personal Information
We will only process your personal information when we have a legal basis for doing so. The legal basis will depend on the reason or reasons for which we collect and need to use your information. Under applicable law, in almost all cases, the legal basis will be:
• porque es de nuestro interés legítimo como entidades religiosas y benéficas registradas utilizar su información personal para operar y mejorar nuestro servicio;
• para cumplir con cualquier relación contractual que tengamos con usted en relación con la prestación de productos o servicios, como el registro en eventos;
• porque usted ha dado su consentimiento para que CAP Miami use su información para un propósito particular;
• porque necesitamos usar su información personal para cumplir con una obligación legal, como la protección y el bienestar de las personas;
• para proteger los intereses vitales de usted o de otra persona, por ejemplo, en situaciones pastorales;
• para procesar datos personales sensibles/de categoría especial que sean relevantes para nosotros como organización religiosa sin fines de lucro;
• cuando usted ha dado su consentimiento para que nos comuniquemos con usted por correo electrónico, teléfono o SMS, para enviarle información y comunicaciones de marketing.
DATA STORAGE AND WHO SEES YOUR INFORMATION
Information that you provide electronically, including through this website, may be stored on computers and secure servers. Information that you provide in paper form—such as consent forms or letters, or information recorded during meetings with staff or volunteers—may be transferred to secure digital systems or stored in secure physical filing systems.
Subject to compliance with our data management policies and procedures, and in accordance with the above Data Protection Principles, information may be accessed, used, and stored:
a. on secure computers and servers; and
b. by various staff members or key volunteers under a duty of confidentiality who are involved in the development, maintenance, and operation of the website, or the services provided through them, or who act on our behalf for the uses set forth in this policy, or other purposes approved by you. Those parties may also process information, fulfill and deliver orders, process credit card payments, and provide support services to us.
External service providers may process information, fulfill and deliver orders, process donations and credit card payments, and provide support services on our behalf. When such details are shared, existing agreements restrict the use of your information to the purpose for which it is provided and ensure that it is stored securely and in compliance with applicable data protection and privacy laws.
We do not sell or share any of your personal information with any other organization and/or individual without your express consent, unless required by law.
Financial Records and Card Data:
All payments and financial records are maintained in accordance with the Payment Card Industry Data Security Standard (“PCI DSS”). All credit/debit card donations made online or by phone are processed securely through third-party service providers and payment gateways that are PCI DSS compliant. Unredacted card data is neither recorded nor stored in our systems.
We do not store unredacted financial data (such as credit or debit card numbers) obtained through online transactions, nor do we share information with third parties—except when required by law, to help reduce fraud, or to provide a requested service and minimize credit risks.
HOW LONG WE RETAIN YOUR INFORMATION
We will only retain your personal information for as long as necessary and in accordance with the law and other legal requirements.
If you have indicated that you no longer wish to hear from us, we will retain the minimum amount of information necessary to ensure that no future contact takes place.
However, even after you modify your communication preferences, we may retain copies of information about you for a period of time consistent with applicable law, or as we believe is reasonably necessary to comply with applicable law, regulation, or legal process.
When we hold Personal Information of a Sensitive Category, such sensitive information will be deleted after a period of two (2) years, unless we have evidence of regular contact with us or are required by law to retain it.
YOUR RIGHTS
Personal Information
When you have given us your consent to process your personal data, you may withdraw this consent at any time. In addition, the Law gives you the right, under certain circumstances:
• to request in writing and securely obtain copies of the personal information we hold about you;
• to correct or update your personal information in our possession;
• to request that we stop using your personal information for marketing purposes or for any other purpose where there is no legal requirement for continued processing;
• to object to profiling activities based on our legitimate interest;
• to request that all personal data be deleted.
To exercise any of these rights, please contact the Privacy or Data Protection Officer (contact details are set out below).
Inform CAP Miami as soon as any of your contact details change so that the records remain up to date.
We will take reasonable steps to correct any of your information that is inaccurate, incomplete, or outdated.
If you would like your personal information to be deleted, please contact the CAP Miami Data Protection Officer, and, wherever possible, that information will be deleted.
A request to access, modify, or delete your personal information may be denied in certain circumstances. If it is denied, you will be provided with a reason for the decision, and, in the case of a request for modification, a note will be added to your personal information indicating that its accuracy is in dispute.
Marketing Communications
You have the right:
• to choose whether or not you wish to receive marketing communications from us by email, text message, or telephone;
• to know the cookies CAP Miami uses, so that you can decide whether to give permission to store a cookie on your device. Please see the Cookie Policy on our website.
You may change how you are contacted, or the type of material sent to you, at any time by contacting us via postal mail or email using the contact details below.
Modifying Your Preferences
You will have the opportunity to decline to accept communications at any time and discontinue receiving such communications by:
a. following the “unsubscribe” instructions in any email or text message communication received from CAP Miami;
b. emailing CAP Miami.
SECURITY
Reasonable measures will be taken to keep any personal information held secure.
Personal information, stored electronically, is kept on a secure server or in secure files.
The Internet is not a secure method for transmitting information. Consequently, no responsibility is accepted for the security of information that you send to us or receive via the Internet, nor for any unauthorized access to or use of such information.
Security measures are taken to protect your information from access by unauthorized persons and against unlawful processing, accidental loss, destruction, and damage.
Once we have provided you with—or you have chosen—security credentials (such as a username, password, memorable word, or PIN) that allow you to use any online service, you are responsible for keeping these security details confidential.
LINKS AND SOCIAL MEDIA
This website may also include links to other websites or provide social media buttons, which allow web content to be shared directly to a social media platform, such as Facebook, Twitter, WhatsApp, or YouTube.
We do not endorse social media websites and bear no responsibility for their content unless it has been posted or approved by us; furthermore, we are not responsible for any cookies that such websites may contain.
The use of such buttons or links is at your own risk, and you should verify the authenticity of the sites before posting or providing personal information on them.
We do not request passwords or personal information on social media. Websites such as Vimeo and YouTube are used to embed videos on this site, and service providers like Google Analytics may place their own cookies through this site. Please consult the cookie and privacy policies of these third-party sites if you would like more information.
This website may also contain sponsored links and advertisements. These are typically provided through partner ministries or service providers, which may have their own detailed privacy policies.
DOWNLOADS
Any document or file available for download from our website is provided at the user's own risk.
REPORT CONCERNS
Please contact CAP Miami if you wish to raise a concern regarding the handling of your personal information through this website, or directly if it involves information provided via other means.
You also have the right to lodge a complaint with the relevant data protection authority regarding how your data is handled.
CHANGES TO THIS PRIVACY NOTICE
CAP Miami may modify this Policy from time to time to reflect changes in best practices, security, and control, and to ensure compliance with any changes or amendments to the law or other applicable legislation. Any modified version will be available on the website. We suggest that you visit regularly to stay up to date with any changes.
CONTACT
Contact CAP Miami:
If you would like further information, or have any questions, problems, or complaints regarding the Privacy Policy or our general information handling practices, please contact the appropriate officer:
CAP Miami
Att: Privacy / Data Protection Officer
catedralproclamacionmiami@gmail.com
Privacy Preference Center
Your Privacy
CAP Miami uses various technologies to collect information when you access or use our website, including placing a piece of data—commonly known as a "cookie"—on your device. Cookies are small data files that are stored on your hard drive or in your device's memory when you visit a website or view a message. By accepting the use of cookies on our website, you allow us to collect and use information about your activity across the devices you use, in accordance with this Privacy Notice. For more information, and to learn how to block or delete the cookies used on the website, please refer to our Cookie Policy.
Cookie Policy
Manage Consent Preferences
Strictly Necessary Cookies
Always Active
These allow you to navigate and use all the features of our website. We may also use these cookies to authenticate users and prevent fraudulent use of user accounts. Without these cookies, you cannot use the website.
Performance and Analytics Cookies
This information is used to ensure that the website can handle the volume of users, to help us fix errors, and to measure usage across the website. These cookies help us determine whether you have visited the website before, allowing us to identify the number of unique users we receive. They also help us understand how much time you spend on the website and where you are accessing it from.
Functionality Cookies
These allow us to remember that you have visited the website before, any preferences you may have indicated, and information you have provided, in order to offer enhanced functionality and personalized features.
Retargeting or Advertising Cookies
In addition to our own cookies, we may also use cookies from various third parties—such as Google Analytics—to analyze statistical information about website users. Once we receive such information from a third party, we may associate it with other data we have collected about you. These cookies gather information regarding the pages you visit, as well as information about other websites you browse. This data is collected solely by reference to the cookie identifier currently in use. We also collect information using web beacons, also known as "pixels." Web beacons are electronic images that can be used on our website or within emails. We use web beacons to deliver cookies, track the number of visits to the website, understand how the site is used, and determine whether an email has been opened and acted upon.